Privacy Policy

1. Introduction

Welcome to Available Jobs ("we," "us," or "our"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services.

By using Available Jobs, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Personal Information

We collect information that you provide directly to us, including:

• Account Information: Email address, password, and profile details when you create an account
• CV/Resume Data: Content of your curriculum vitae or resume when you use our CV screening service
• Communication Data: Information you provide when contacting us for support or inquiries

2.2 Automatically Collected Information

• Usage Data: Information about how you interact with our services, including pages visited and features used
• Device Information: Browser type, operating system, IP address, and device identifiers
• Cookies and Similar Technologies: We use cookies to maintain sessions and improve user experience

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process and analyze your CV for screening and scoring purposes
• Authenticate your identity and manage your account
• Send you service-related communications, including email verification and account notifications
• Respond to your inquiries and provide customer support
• Detect, prevent, and address technical issues and security threats
• Analyze usage patterns to improve our platform and user experience
• Comply with legal obligations and enforce our Terms & Conditions

4. CV Screening Service

When you use our CV screening service, we process your uploaded CV using artificial intelligence technology. Your CV content is:

• Analyzed by OpenAI's GPT-4 API to provide ATS scoring and feedback
• Stored securely in our database for your account history and reference
• Associated with your user account for tracking and improvement purposes
• Never shared with third parties for marketing purposes without your explicit consent

We retain your CV data for as long as you maintain an active account. You may request deletion of your CV data at any time by contacting us.

5. Third-Party Services

We use the following third-party services that may collect and process your information:

• Supabase: Database and authentication services (data stored securely with encryption)
• OpenAI: AI-powered CV analysis and scoring (CV content processed according to OpenAI's privacy policy)
• hCaptcha: Bot prevention and security (minimal data collection for verification purposes)
• Vercel: Hosting and deployment services

These third-party providers have their own privacy policies and we encourage you to review them.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit using HTTPS/TLS
• Secure password hashing using industry-standard algorithms
• Regular security audits and updates
• Access controls and authentication requirements
• Secure cloud infrastructure with Supabase and Vercel

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. When you delete your account, we will delete or anonymize your personal information within a reasonable timeframe, except where we are required to retain it for legal, regulatory, or legitimate business purposes.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal information:

• Access: Request access to your personal information
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information
• Portability: Request a copy of your data in a structured, machine-readable format
• Objection: Object to the processing of your personal information
• Withdraw Consent: Withdraw your consent at any time (where processing is based on consent)

To exercise these rights, please contact us at cv@availablejobs.co.za

9. Children's Privacy

Our services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete that information.

10. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from those in your country. We take appropriate safeguards to ensure your personal information remains protected in accordance with this Privacy Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. Your continued use of our services after any changes constitutes your acceptance of the updated policy.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

13. Governing Law

This Privacy Policy is governed by and construed in accordance with the laws of South Africa, without regard to its conflict of law principles.